Job brief:
She is searching for a “star” assistant to provide personalized secretarial, administrative
and other support in a well-organized and timely manner.
You will work independently and on a one-to-one basis on a variety of tasks related primarily to professional tasks and communication. Role will at times include responsibilities related to personal affairs and tasks.
Generally, the successful candidate can help assume some of her day-to-day responsibilities to help my life run more smoothly.
Responsibilities:
- Act as the point of contact for select service providers
- Organize and maintain physical and digital inventory
- Run errands as needed
- Manage and schedule appointments
- Manage event details
- Take dictation and minutes
- Update and maintain address book and client lists
- Document and graphic production
- Familiarity with Mac computers and Apple software
- Proficiency with ADOBE products (Photoshop, Illustrator, InDesign)
- Website design or management experience
- Passion for art and design
- Working knowledge of office equipment (printers, scanners, etc.)
- Professional and positive appearance and attitude
- English proficiency
- Outstanding organizational and time management skills
- Up-to-date with latest office applications such as MS Word and Excel and/or Apple Pages and Numbers
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communication skills
- Discretion and confidentiality
- High School diploma
- Reliable automobile and valid driver’s license
- Superior problem-solving skills
- Must be comfortable with a diverse and changing daily schedule
- Plus/Advantage:
- PA diploma or certification would be an advantage
- Personal laptop
- Interest in sales
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